Document Management System

Abstract

Customer is a major integrated global energy company. Customer operations: from exploration through to processing, transportation and marketing. It supplies gas to virtually every region of Russia and exports to more than 25 European countries.

Purpose of the Project

To re-write existing Document Management System using our technologies of rapid customized system design and modern tools. The System takes into account all particularities of document management processes at Customer and increases users amount from 180 to 2000 persons.

Objectives

• Organize unified document processing order
• Increase speed and quality of individual and team work with document
• Creation document database with access right control
• Ability of arbitrary search using original document text as well as document attributes
• Document process tracking and control
• Process documents in time notifying staff automatically on the status of documents
• Provide analytic reports

Customer Requirements

• 2000 users concurrent work
• Remote user connection
• Use of thin clients
• Dynamic access right setting for document and document attributes

System Architecture

Three-tier Architecture
Client — Application Server — Database Server

Clients and System administrator client
Hardware: 486DX 66 MHz 4-8 MB Personal Computer
Operating System: Windows 3.11, 95 

Application server
Hardware: SUN server.
Operating System: Solaris 2.5
Database: ORACLE 7.3 

Solution

Client forms
User can choose different registration templates for different document and track team work via this forms

Client forms
User has the ability to find documents on any criteria and print or export to results into a file

Client forms
Chief has many ways to control staff working

Administrator forms
System administrator can define user or user group functions and set access rights in wizard style. Menu items for user are dynamically created in accordance to settings

Key Benefits

The Document Management System has the following features:

• line with the established order of paper work in Customer;
• friendly end-user interface;
• dynamic workflow settings in accordance to original text of resolutions;
• large amount of concurrent users;